Current Postings

Position: Marketing & Communications Coordinator

Location: Nanaimo, BC

Reports to: Senior Manager, Annual & Planned Giving

Contractor Collaboration: Works closely with Communications Director

Overview

We are seeking a highly organized and creative Marketing & Communications Coordinator to support a fast-paced fundraising organization with multiple competing deadlines. This role is ideal for a proactive communications professional and graphic designer who thrives on juggling diverse responsibilities—everything from social media strategy and event support to storytelling and stakeholder engagement.

This position supports the Foundation and its two businesses and requires someone who can move fluidly between strategic communications, day-to-day content creation, and project execution. Due to the nature of our business, this role requires a flexible schedule to support occasional evening and weekend Foundation events.

The Marketing & Communications Coordinator works under the strategic direction set by the Senior Leadership Team and the Communications Director. The position works closely with a team of contractors and reports to the Senior Manager, Annual & Planned Giving.

Key Responsibilities

Content Creation & Brand Collateral

– Implement and adapt design materials created by the Foundation’s creative team and Communications Director across various platforms and mediums.

|- This includes formatting and preparing print and digital assets such as donor appeals, newsletters, case statements, stationery, and event collateral.

– Create supporting design assets and materials using tools such as Canva, Adobe InDesign, or other applicable software—ensuring brand consistency and timely delivery across all campaigns and initiatives.

– Maintain and regularly update the Foundation and subsidiaries’ websites to ensure content remains current, accurate, and aligned with ongoing campaigns.

– Basic website editing skills (e.g., WordPress or similar platforms) are considered essential.

Digital & Social Media Management

– Manage all social media accounts for the Foundation and its subsidiaries including planning, scheduling, and publishing relevant and engaging content aligned with campaign objectives.

– Produce engaging content for various media, including social media, website, business development collateral and digital/traditional advertisements.

– Manage a monthly printed and e-newsletter and grow subscriber list.

– Coordinate and deliver content submission for internal Island Health publications such as NRGH Notes and Island Health Weekly.

– Maintain digital communications platforms, including the Foundation website, ensuring timely updates and alignment with campaigns and initiatives.

– Oversee and update visual content on internal screens and Lobby TV displays to reflect current campaigns, events, and key messages.

– Manage the internal drive holding all assets.

– Support recruiting and working with external contractors for video, photo needs outside of the internal team’s roles.

Marketing Reporting

– Monitor and analyze the performance of marketing initiatives, using insights to adjust strategies and improve results.

– Monthly social media reporting.

– Ongoing campaign impact report and data gathering.

– Quarterly comprehensive marketing and communications reports on all tactics, to include website analytics and e-mail campaign analytics.

Stakeholder Engagement & Storytelling

– Write and manage content across all channels that highlights the impact of donor support, Foundation initiatives, and stakeholder success stories.

– Build and maintain a digital library of donor and stakeholder stories for use in marketing, events, and reporting.

– Act as the in-house photographer and videographer for events and publications as required.

– Creating dynamic PowerPoint presentations.

– Works with diverse community of volunteers.

Event & Campaign Support

– Supports the planning and execution of Foundation events, managing logistics such as invitations, tech setup, signage, and on-site support.

– Maintain an inventory of communication tools and templates used across presentations, donor meetings, and public engagements.

– Produce presentations for public events and speaking engagements.

– Ensure internal and external signage across all physical spaces remains timely, clear, and on-brand.

Qualifications

Required

– Post-secondary education in Communications, Marketing, Journalism, or related field.

– 2–4 years of relevant experience in a fast-paced communications or marketing role.

– Excellent communication skills (English), both written and verbal, with knowledge of adapting writing for various media/audiences.

– Proven ability to manage multiple priorities and deadlines simultaneously.

– Proficiency in social media management tools and content scheduling platforms.

– Experience with paid and organic digital advertising including LinkedIn, Meta, and Google Ads.

– Proficiency in website content management systems (e.g., WordPress).

– Up-to-date knowledge of SEO tools and best practices.

– Proficiency in Canva, or similar tools.

– A portfolio or work samples demonstrating your creative skills and campaign experience.

– Working knowledge of Chat GPT for content creation.

– Ability to manage a production schedule.

Considered an Asset

– Experience with photography and videography using a DSLR, as well as post-production.

– Experience in Adobe Creative Suite.

– Experience in the non-profit or healthcare sector.

– Knowledge of and connections with local media and community groups.

– Experience in project management tools.

Why Join Us?

This is a rare opportunity to be part of a purpose-driven team making a measurable impact in our community every day. You’ll play a key role in how we communicate, connect, and inspire our donors, partners, and stakeholders.

Full time, office-based position. Great benefits, municipal pension, salary range $70,000-$80,000.

How to Apply

Submit your resume and cover letter by email to Cheryl.Onciul@islandhealth.ca. Position will remain open until filled, initial review date July 28, 2025. No phone calls please.